| A |
The purpose of The Association is to create and maintain an archive of photographs and documents that relate to the villages of Stoke Goldington and Gayhurst.
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| B |
To ensure that the archive and property of The Association is formally controlled and kept in safe custody.
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| C |
To ensure that in the demise of The Association that The Parish Council of Stoke Goldington would take custody of the archive and associated properties.
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| D |
Individual groups are licensed to undertake projects. The Association will meet expenses such as postage, stationery, films, printing etc.
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| E |
There will be a full meeting available to members at approximately monthly intervals, but at least 10 meetings in a full year.
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| F |
A committee is appointed to run the day to day matters and that its decisions will be brought to full meetings of The Association.
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| G |
The committee consists of members of The Association and its officers are :-
| Chairman |
Membership Secretary |
Archivist |
| Vice Chairman |
Speaker Organiser |
Librarian |
| Secretary |
Press Officer |
Treasurer |
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| H |
A quorum of the committee will be five members.
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| I |
As many members who wish to be involved may serve on the committee.
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| J |
A record is to be kept of both committee and Association meetings.
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| K |
That membership of The Association is open to anyone.
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| L |
There is an annual membership fee. To be reviewed on an annual basis.
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| M |
The membership covers a period of one year, starting on May 1st each year. For students in full time education, there is no charge.
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| N |
Non members may attend Association meetings at a charge of one pound.
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| O |
Reports of Association activities will be sent to local newsletters and newspapers.
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| P |
At all times The Association will conduct itself in a way that is to the advantage of the village as a whole but will only confine itself to matters that are covered in it’s constitution.
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| Q |
Changes to the constitution can be instituted by any member who can obtain two seconders and can obtain a simple majority at a full monthly meeting which will have been advised in advance of the proposed change.
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| R |
The Association funds should be managed by the treasurer and a statement given at each meeting (Both Committee and Members meetings) of the current situation. That a bank account be set up and that two signatures be required from any one of four nominated officers of The Association.
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| S |
A website is to be developed and maintained.
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