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Parish Council Minutes

February 2012

Minutes of the Meeting of Sherington Parish Council held on Tuesday 7th February 2012 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: Cllrs D Keene, (Chair) J Ager, D Hyde, I Thomson (arrived 7.35pm), A Denman (arrived 7.50pm), M Northfield and A Green

ALSO ATTENDING: Wendy Austyn (Clerk) and six members of the public


Cllr Northfield declared an interest in the Community Shop item.

The minutes of the meeting held on 3rd January 2012 were agreed as a true record and signed by the Chairman.


4.1 MK Play Association Play Ranger sessions. The clerk has informed the MKPA that the parish council is willing to pay £2000 towards the cost of a year of play ranger sessions. A meeting is due to be held on Thursday 9th February to discuss obtaining the £5000 balance. ACTION: Clerk

4.2 Adult Fitness Equipment. The parish council has decided to allocate £1900 towards exercise equipment for the community's benefit. An enquiry to MKC regarding an application to the Play Area Improvement Fund for matched funding has had an initial positive response. The application forms are not out until early March however so councillors were asked to think about the right venue for this equipment and to consider approving additional expenditure from the reserves in order to purchase the appropriate specification and number of equipment items. The clerk will also enquire as to whether this equipment would be covered under MKC's insurance policy and maintenance schedule. ACTION: Clerk, Cllr Thomson

4.3 Jubilee Beacon. The clerk has registered Chicheley Hill mound as a location for a beacon to celebrate the Diamond Jubilee on Monday 4th June 2012 between 10pm and 10.30pm. A request to form a working party has gone in SCAN magazine and the chairman asked councillors to think about how this should be organised. A member of the Historical Society was in the public and offered to dig out some photographs of the similar event held for the millennium. ACTION: All cllrs

4.4 Wind Farm Fund. The clerk reported that one application for a grant from this funding allocation for Sherington has already been received and so reminded the parish council and Shopco to consider whether it would also like to make an application. There is no deadline as such but after the initial £7000 has been spent the yearly top ups will be much smaller. ACTION: All cllrs


Cllr Northfield reported that the utilities have now been connected and apologised on behalf of Shopco for any disruption caused to residents and village hall users. BT has completed its work on the telephone connection. The lighting columns have been connected but may need some minor adjustments. CCTV is operational. The interior equipment and fittings have all been checked. The counter built to Post Office specification is being delivered this week. A ramp to the door is currently being built, assisted by Cllr Thomson, but delayed due to the weather. There is a large sign now on the exterior. Finger post signs and warning signs are yet to be installed. The Post Office will open on 29th February with a security alarm installed. The intended opening date is Saturday 18th February and flyers will be delivered to everyone announcing this, the suggested date for a grand opening with a local celebrity is Saturday 3rd March. £6000 of matched funding has been awarded by MKC's Parish Partnership Fund towards the preparation of the site; however Shopco is still seeking donations from the village. A licence to sell alcohol will be decided by the regulatory committee at MKC on 29th February. The village hall car park now urgently needs attention with new gravel which the clerk will arrange, the village hall trustees have been asked for a contribution towards this. Cllr Keene invited questions and comments from the public - there was discussion regarding the car park entrance, ease of access for vehicles and pedestrians, and the existing issue of cars parking outside driveways on Church Road. It was agreed to monitor all these concerns very carefully over the next few months. It was also agreed to use 20mm gravel on the car park to minimise noise. ACTION: Cllr Northfield, Clerk

Cllr Keene has drafted a temporary letter of agreement between the parish council and Shopco which once agreed will be used whilst the formal and permanent agreement is being finalised. ACTION: Cllr Keene, Northfield and Clerk


7.1 Bank Account balance at 7th February 2012 £7279.67

7.2 Cheques for payment were as follows:

07/02/2012Acorn Nurseries Memorial Tree £60.00 101981
07/02/2012Nexus Cleaning Supplies Paper towels and soap for pavilion £94.07 101982
07/02/2012Martin Jeeves Perry Lane caretaker/bookings £100.00 101983
07/02/2012Wendy Austyn Clerk's salary £106.36 101984
07/02/2012Nina Beal Pavilion cleaner £45.50 101985

7.3 Approve 2012/2 Precept including capital provisions Following the councillor's meeting on 10th January 2012 £22055 was approved for the next financial year, including capital provisions of £1900 for fitness equipment, £2000 for play ranger sessions and £5000 to improve the village hall car park and access to the new shop.

7.4 New bank mandate Cllrs Denman, Northfield and Green signed the new mandate which will be lodged with HSBC and take effect within the next few weeks. ACTION: Clerk, Cllr Green, Denman, Northfield


8.1. 11/02820/FUL 10 Church End - Erection of two single storey extensions and minor alternations. There were no adverse comments.

8.2. 12/00076/FUL Sherington House, Park Road. There were no adverse comments.

8.3. Decisions. There were no decisions to report.


9.1. Pavilion management group. Cllr Ager reported a major new booking in the form of a children's summer holiday sports club.


10.1. MKC Draft New Residential Development Design Guide SPD workshop Cllr Keene attended the workshop and suggested the parish council respond to the consultation by merely noting the proposals. ACTION: Cllr Keene

10.2. Councillors' Walkabout Cllr Keene reminded the council that this is long overdue; it was agreed to hold this on a Sunday morning in April/May. ACTION: Clerk


11.1. Request from Pre-school to use VH Play Area on 8th September 2012. This was agreed.

11.2. MKC Dog Warden "pit stops" March 2012. Chris Davies the Neighbourhood Warden wishes to put up a marquee in the village on a date to be confirmed and raise awareness on dog fouling. It was agreed that a parish councillor needn't be present; the clerk offered to put up posters. ACTION: Cllr Keene

11.3. Email re snow clearance. A village resident has suggested that the parish council purchase a snow plough and gritter. It was agreed that this did not fall within the remit of the parish council.


12.1 A resident commented on the development on 25 Crofts End where the appeal was upheld by the planning inspectorate.

12.2 Dogs have been seen off leads in the village hall play area, it was agreed to place a note in SCAN.


13.1. Cllr Denman reported an issue with the heating system in the pavilion. He and Cllr Ager will meet to discuss and agree a solution. ACTION:Cllr Ager, Cllr Denman

13.2. Cllr Hyde requested that the parish council take the matter of retrospective planning applications further with MKC. It was agreed to place this on the March agenda and invite Cllr McLean to attend. ACTION: Clerk

13.3. Cllr Keene reported that he, Cllr Hyde, the clerk and Peter Burton attended a brief tree planting ceremony at Manor Farm where a few minutes were spent remembering the late Peter Cook with his family.

14. DATE OF NEXT MEETING The next meeting will be held on Tuesday 6th March 2012 at the Village Hall commencing at 7.30 pm. There being no further business the meeting closed at 8.45 pm

          Pages 1390 to 1392  

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